Table of contents
- Website copy checklist
- Blog writing checklist
- Article writing checklist
- Press release checklist
- Social media post checklist
- White paper checklist
- Product description checklist
- Review checklist
Handy content creation checklists
From web copy to blogs, press releases and more, find a handy content creation checklist for your type of copy below:
Website copy checklist
A good web page is easy to navigate, addresses the intended audience and helps them to gather relevant information quickly and easily. Commercially focused pages contain USPs (Unique Selling Points) and a compelling call to action.
✓ Have a clear call to action
What do you want the visitor to do when they visit your page? If you have an ecommerce site, you will want them to buy obviously, if you offer a service it may be to fill out an enquiry form, or pick up the phone and call you.
✓ Sell yourself
What is it about your product/service that makes it unique? Why would a visitor choose to do business with you over your competitors? Don’t be modest, this is your opportunity to shout about how great you are!
✓ Know your audience
Understanding your audience and addressing them in the right way is crucial. Talk to them in language that they will appreciate and understand.
✓ Think about usability
Make your content accessible by breaking it into manageable chunks. Use descriptive subheadings to ensure that users can quickly find what they are looking for.
✓ Make your text scannable
Studies have shown that website users skim-read text online and that they read in an ‘F’ pattern – from left to right. Put important information in the top left ‘above the fold’ and highlight any key points by using bold or italics.
Blog writing checklist
Blog posts are generally used to discuss a topic or to give information about a specific subject, and promote interaction with readers. They can be a commentary or personal opinion, or part of online brand advertising for an individual or company. If you are writing copy for a blog this will most likely be used for marketing purposes.
✓ Engaging heading
Writing an engaging heading is one of the most important parts of blog writing. It is the first impression you give and can be used to lure the reader in while telling them what they can expect to learn from reading your post.
You should avoid large blocks of texts at all costs, as it deters readers. Short paragraphs (along with simple words and short sentences) are one of the basics of writing a blog post, and subheadings allow readers to skip to the information they’re looking for.
Always balance your content with keywords that relate to the topic and the services or product you are promoting, but don’t cram them in! Make sure the copy reads naturally above all else.
Blogs are generally more conversational than articles, so make sure your tone of voice reflects this. If you know where the blog will be posted try to stay on brand and keep your tone similar to previously published posts.
✓ Branded or generic
If the blog is branded, make sure you tie in the company with whatever point you’re making (without mentioning competitors). A generic blog, on the other hand, should mention no brands at all.
If possible, include in-text links to other reputable sites and sources. Also, statistics (where relevant) are always a bonus to back up your points.
✓ Proofread and edit
Essential when writing any copy, once you’ve finished make sure you go through your text to correct any errors and fine-tune your work.
Article writing checklist
Articles can cover a whole range of subjects, from news and general interest to specific topics. Generally, the purpose of an article will be to persuade or inform the reader and encourage them to take some form of action, rather than simply to entertain them.
First impressions are key, and your headline should grab the reader’s attention and make them want to read more.
Long paragraphs are a killer and can deter people from wanting to read more. If you divide the content into smaller chunks you increase readability and will retain the reader’s interest. Similarly, you should keep your sentences clear and concise – avoid jargon.
Using relevant subheadings with these shorter paragraphs means readers can easily find what they’re looking for.
The tone you use should be determined by the purpose of the article, e.g. compelling to persuade, humorous to entertain. Most articles are fact-driven so you may want to consider a journalistic tone.
Make sure what you write is genuinely relevant and engaging at all times, and most of all actually worth reading. Avoid stating the obvious and ‘filler’ content at all costs. You may have a new angle to explore on an old topic or new research or statistics to publish.
Use keywords where relevant, but don’t stuff them. You don’t want to disrupt the article or make it read unnaturally.
✓ Proofread and edit
Make sure you double and triple check your work for any obvious mistakes, and refine your writing wherever possible.
Press release checklist
A press release announces to the media something that is newsworthy. Often, the aim is to attract favourable media attention for a company or individual, while providing publicity for any products, services or events.
Does your press release discuss something newsworthy that people will be genuinely interested in? Press releases should read like a news piece and not a blog or feature. Even if you haven’t been given information that counts as traditional ‘news’, try and put this kind of spin on it.
The structure of a press release should be as follows:
- Intro (who, what, when, where and why)
- Quote from a spokesperson
- Body (further explanation, statistics, background or other details)
- Boilerplate (an ‘about’ section for the company or individual)
- Contact info
✓ Third person
All press releases should be written in the third person, e.g. ‘they’, not from an organisation or individual’s point of view, e.g. ‘I’ or ‘we’.
To add credibility, press releases should include a relevant quote from a company spokesperson. If you’ve not been given one in your brief, summarise the key information with a positive spin in couple of lines and attribute to ‘a company spokesperson’. To be useful, the quote should highlight why the subject of the announcement is newsworthy, e.g. what the immediate benefit or impact is.
Even if you’re struggling to come up with a newsworthy spin, whatever you do, avoid sensationalism. Stick to the facts at all times, and make sure you’re clear and concise.
✓ Proofread and edit
As always, go through your work with a fine-toothed comb and make sure you’ve not made any spelling or grammar mistakes.
Social media post checklist
Social media updates are used to engage and interact with a company or individual’s community and can cover a whole range of topics and functions. They can be facts and tips relevant to a service, be used to entertain and improve brand image, promote competitions and events, or to encourage an action such as the liking and sharing of content.
Generally, social media should have a fun, informal tone. It’s a way of humanising an organisation and connecting with people.
✓ Short but sweet
With social media, it pays to keep things concise. Regardless of character limits, attention spans are limited, so lead with your main point.
Diminished attention spans mean you should try and be as engaging as you can with social media posts. Write something that the reader will want to share with their network.
✓ Call to action
If the purpose of the post is to get the reader to do something – e.g. like and share – make sure this is explicit and easy to do.
✓ Proofread and edit
Just because the situation is much less formal, there is no excuse for sloppy writing! Use correct punctuation, capitalisation and spelling at all times, and try your best not to revert to text speak
White paper checklist
A white paper is an authoritative guide that aims to help readers make a decision, understand an issue, or solve a problem.
There are three different types of white paper – backgrounders, which describe the benefits of a product or service (used to supplement a product launch or similar), numbered lists, which deal with questions or give tips and points (used to get attention), or those that give solutions to a problem.
Make sure you include a title that includes the words ‘white paper’ while also making it clear what the paper is about.
✓ Understand, simplify and explain
As a writer of a white paper, you should be able to USE the information given to you – Understand, Simplify and Explain. Stay away from filler!
The tone of a white paper should mostly be formal, but make sure you’re neither too simplistic nor too complex. If you know who your audience is, cater to them. For example, if your audience is professionals in the subject area, give plenty of technical details, whereas if it is the ordinary person you can be more direct.
If the white paper is one giving a solution to a problem, make sure you describe the problem, giving specifics such as figures, dates and names, the background of the problem and a step-by-step guide to the solution.
✓ Numbered lists
These are great as they allow the reader to skip and scan through the text, keeping their interest. These are better for quick tips rather than detailed analysis, and they should still be well researched and clear.
✓ Proofread and edit
Make sure all your facts and figures are correct, along with the usual check of spelling and grammar.
Product description checklist
Product descriptions include the vital information that consumers need to know about a product, together with compelling reasons why they should buy it.
Make sure you include the purpose of the product, along with its composition and features. Give technical details where appropriate, and avoid bland clichés such as ‘superb quality’. Instead, be specific as to what makes the quality so superb. As a rule, avoid superlatives such as ‘the best’ unless you can justify them.
What are the benefits of this product? Why should people buy it? Make sure you lead with these.
Who is the ideal buyer for this product? What are their pain points that can be solved by this product? Make sure you keep them in mind and appeal to what they are likely to be looking for.
Use the word ‘you’ throughout the text, as well as sensory words. Because this is online, the reader needs to be able to experience the product in their imagination.
Make the content easily scannable by using headlines and bullet points.
Include keywords if required, but ensure that the copy reads naturally.
✓ Proofread and edit
Always double check your work for any mistakes, and refine the text as much as possible.
A review is an evaluation of a product or service and can be written either from a professional or consumer perspective.
✓ Be prepared
If you can, actually use the product or service – if not, do lots and lots of research. You need to sound like you know what you’re talking about so your opinion can be trusted.
To begin with, give a detailed description of the product or service. Then use concrete examples of using it and how you found it. You need to give proof as to why you’ve come to the conclusions you have. Try and give a balanced opinion; even if you’re aiming for a positive review you should include pros and cons to give your review credibility and authority. You should also include a buyer description – who would most benefit from using this product or service?
If the review is a consumer review, you should use the first person and an informal and chatty tone. If it’s a professional review, you should be more formal and authoritative.
If you’ve been given keywords to include, make sure you insert them where possible, without disrupting the flow of the text.
✓ Proofread and edit
Ensure you’ve not made any basic spelling and grammar mistakes, and if you’ve given specs and facts double-check that they’re correct.
✏️If you enjoyed our content writing checklist, why not read our guide on how to start a blog or discover more insights on the Copify blog.
Main image: Corinne Kutz